Privacy Notice

Privacy Notice

Sheffield Hallam University ("We") are committed to protecting and respecting your privacy.

This policy together with our Terms and Conditions sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us or on our behalf. Certain definitions set out in our Terms and Conditions also apply in this policy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting https://hallamgive.hubbub.net/ you are accepting and consenting to the practices described in this policy.

For the purpose of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (the Act), the data controller is City Campus, Howard Street, Sheffield, S1 1WB, UK.

Information we may collect from you

We may collect and process the following information from you:

You may give us information about you by filling in forms on our site https://hallamgive.hubbub.net/ (the Site) or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use the Site, participate in discussions on the Site, use the Site's social media functions, pledge sponsorship monies to a Project, register a Project, and when you report a user, Project or a problem with the Site. The information you give us may include your name, address, phone number, e-mail address, social media information, pledge information, phone number, personal description, your Gift Aid choices and photograph or avatar. If you wish to alter or remove any of the information you have given us, please log into your account and update your profile, as appropriate.

Information we collect about you

With regard to each of your visits to the Site we may automatically collect the following information: technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from the Site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our user service number.

Information we receive from other sources

We may receive information about you if you use any of the other websites we operate or the other services we provide, including publicly available social media information about you. In this case we will have informed you when we collected that data that it may be shared internally and combined with data collected on the Site. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.

Your financial information.

Stripe processes all of the transactions on the Site and Stripe are the only people who see your credit card information. For further information on how Strip use your information, we refer you to Stripe’s privacy policy at https://stripe.com/gb/privacy Sheffield Hallam University has no access to your credit card information.

Cookies

The Site uses cookies to distinguish you from other users of the Site. This helps us to provide you with a good experience when you browse the Site and also allows us to improve the Site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy. Uses made of information. We will use information held about you in various ways: Information you give to us. We will use this information: + to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information and services that you request from us; + to provide you with information about other services we offer that are similar to those that you have already registered for or enquired about; + to notify you about changes to our services; + to ensure that content from the Site is presented in the most effective manner for you and for your computer.

Information we collect about you.

We will use this information:

  • to administer the Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • to improve the Site to ensure that content is presented in the most effective manner for you and for your computer;
  • to allow you to participate in interactive features of our service, including (but not limited to) registering to use the Site, posting a Project on the Site, sending messages to other users of the Site, sponsoring a Project, and using social media tools, when you choose to do so;
  • as part of our efforts to keep the Site safe and secure. "We will add the data that you provide to us to our alumni database. Please see our Alumni Privacy Policy https://www.shu.ac.uk/about-this-website/privacy-policy/privacy-notices/privacy-notice-for-alumni for further information."

Disclosure of your information

We may share your information with selected third parties including: + Business partners, suppliers and sub-contractors for the performance of any contract we enter into with you, including, Sponsorcraft Limited, which operates the Site and processes your information on our behalf. + Analytics and search engine providers that assist us in the improvement and optimisation of our site. We may disclose your personal information to third parties: + If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or to protect the rights, property, or safety of Sheffield Hallam University, our customers, or others.

The University NEVER sells personal data to third parties

Retention

Alumni donor information is added to your graduate record and is held permanently or until you withdraw consent. For non-alumni donors we keep your information for seven years, which is necessary to fulfil financial obligations such as the collection of Gift Aid.

For registered users of the site we will hold your data on Hallam Give until you withdraw consent or close your account.

Your use of information

Users of the Site agree not to abuse Creators' personal information. For these purposes, abuse is defined as the use of personal information for any purpose other than those specifically stated in the Creator's Project.

Users of the Site agree not to abuse Sponsors' personal information. For these purposes, abuse is defined as using personal information for any purpose other than to contact Sponsors directly with regard to the Creator's project.

Where we store your personal data

As data controller, Sheffield Hallam University will hold your data securely in accordance with data protection legislation and it will be treated confidentially and with the utmost care and respect. The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). Where this occurs it will always be under the provisions of data protection legislation, the EU-US Privacy Shield, or contractual clauses providing adequacy. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. All information you provide to us is stored on secure servers. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Links to other sites

The Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Your Rights

The GDPR and the Act give you the following rights:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erase
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling

For more information about these rights please see here and the Contact Us section at the end of this Privacy Notice.

Changes to our privacy notice

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

Contact Us

  • If you would like to request copies of your personal data held by the University please see our info about SARs (a subject access request).
  • If you would like to exercise your other rights (e.g. to have inaccurate data rectified, to restrict or object to processing) please contact our Data Protection Officer.
    You should also contact the Data Protection Officer if:
  • you have a query about how your data is used by the University
  • you would like to report a data security breach (e.g. if you think your personal data has been lost or disclosed inappropriately)
  • you would like to complain about how the University has used your personal data

Data Protection Officer
Governance Services
City Campus
Howard Street
Sheffield
S1 1WB

DPO@shu.ac.uk
Telephone: 0114 225 5555

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